Collect, Manage, and Share
Customer Data Securely
Collect cards, documents, and signatures through branded secure links, automatically encrypted, audit logged, and isolated per tenant.
Everything You Need to Manage Customer Data
From branded intake forms to secure file sharing, Customer Vault gives your team the tools to handle sensitive data without the security headaches.
Branded Intake Forms
Create public intake links that let customers submit cards, files, and signatures without needing an account. Branded with your company name and customizable per tenant.
- No customer account or login required
- Collect payment cards, documents, and signatures
- HTML sanitization on all submitted content
- CAPTCHA protection against abuse
Customer Profiles
Centralized customer records with associated cards, files, signatures, and notes. Assign intake submissions to existing or new customer profiles.
- Cards, files, and signatures linked per customer
- Search and filter across all customers
- Custom notes and metadata per record
- Bulk operations and pagination
Staff Inbox
Review incoming intake submissions in a shared inbox. Assign submissions to customer profiles, add notes, and track processing status.
- Real-time submission feed
- Assign to new or existing customers
- Status tracking per submission
- Staff notes and internal comments
Secure File Sharing
Configurable expiration policies (24-hour default) with optional password protection and full audit tracking.
- Configurable link expiration (24-hour default)
- Optional password protection
- Download tracking and audit trail
- Files encrypted via Enigma Vault API (AES-256-GCM)
Electronic Signatures
Capture electronic signatures from customers through intake forms. Signatures are stored securely and linked to customer profiles.
- Canvas-based signature capture
- Signatures linked to customer records
- Encrypted storage with audit trail
- Collect via intake forms or directly
Multi-Tenant Architecture
Each tenant gets fully isolated data, authentication, and encryption. Isolated data partitioning with dedicated authentication per tenant.
- Per-tenant data isolation
- Dedicated authentication per tenant
- Tenant-branded interface
- Role-based access control per tenant
Stop Collecting Sensitive Data Through Email
Email, fax, and shared drives are…
- Not encrypted end-to-end
- Forwardable to anyone
- Hard to audit
- Permanently stored in inboxes
- A PCI and compliance risk
Customer Vault replaces them with…
- Encrypted intake links
- Expiring downloads
- Tokenized card capture
- Audit-ready logs
Designed for Organizations in Regulated and Compliance-Sensitive Environments
Any organization that collects customer information, payment cards, documents, or signatures can replace insecure email and paper workflows with Customer Vault.
Health Clinics & Medical Practices
Collect patient intake forms with insurance cards, signed consent forms, and medical history before appointments. Share test results and treatment plans through expiring, password-protected links instead of unsecured email.
Private Clubs & Membership Organizations
Onboard new members with branded intake forms that collect payment cards for dues, signed membership agreements, and ID documents. Manage member profiles with cards and files linked to each account.
Restaurants & Hospitality
Manage catering clients and event bookings with secure intake forms. Store corporate client payment cards for recurring orders, collect signed contracts for private events, and share invoices through secure links.
Travel Agencies
Collect passport copies, travel insurance documents, and payment cards from travelers via branded intake forms. Share itineraries, booking confirmations, and visa documents through time-limited secure links.
Law Firms & Legal Services
Collect signed retainer agreements, sensitive case documents, and payment information from clients. Share legal filings and contracts through password-protected, expiring links with full download audit trails.
Accounting & Tax Firms
Securely collect W-2s, bank statements, and financial records from clients via encrypted intake forms. Share completed returns and financial reports through password-protected links instead of email attachments.
Property Management
Process rental applications with signed leases, ID copies, and security deposit payments through branded intake forms. Manage tenant profiles and share maintenance documents or renewal agreements securely.
Insurance Agencies
Process new policy applications with intake forms that collect signed disclosures, identification documents, and payment cards. Share policy documents and claims correspondence through secure, auditable links.
Three Steps to Secure Customer Data
From intake to management, Customer Vault handles the security so your team can focus on your customers.
Create an Intake Link
Generate a branded, public intake link for your customers. They can submit cards, upload files, and sign documents without creating an account.
Customer Submits
Customers fill out the secure intake form. All data is encrypted in transit and at rest. Submissions appear in your staff inbox instantly.
Staff Manages
Your team reviews submissions, assigns them to customer profiles, shares files securely, and manages ongoing customer relationships.
Built for Sensitive Data
Customer Vault is built on Enigma Vault's encryption platform with additional layers of authentication, access control, and audit logging. Customer Vault enforces a hardened trust boundary between your staff, your customers, and sensitive data.
WebAuthn Passkeys
Staff authenticate with FIDO2 WebAuthn passkeys. No passwords to steal, phish, or brute force. Hardware-backed security by default.
Enforced MFA
Multi-factor authentication is mandatory for all staff accounts. TOTP as a fallback when passkeys are unavailable. No opt-out.
Tenant Isolation
Each tenant operates in complete isolation. Separate authentication, data partitions, and encryption keys per tenant.
Activity Audit Logging
Every user action is logged with user ID, action type, timestamp, and affected resources. Full compliance audit trail.
PCI Scope Reduction
Cards are tokenized immediately through the Card Vault. The full card number is never returned to your application. Card data is removed from internal systems and sensitive payment data stays outside your CRM and databases. Simplify audits by offloading PCI scope entirely.
Encrypted at Every Layer
Every file is encrypted with AES-256-GCM envelope encryption through the Enigma Vault API, and every card is tokenized the moment it enters the Card Vault. Data is protected at rest and in transit. Plaintext never touches your infrastructure.
Built on Enigma Vault
Customer Vault is powered by the same encryption engine that runs the Enigma Vault API. Enterprise-grade security with zero compromise.
Real-Time Web Application
Responsive, interactive interface that updates instantly. No page reloads, no lag. Just a fast, modern experience for your team.
Identity & Authentication
User authentication and management with dedicated identity pools per tenant. WebAuthn and TOTP support built-in.
Cloud-Native Storage
Serverless data storage for records and encrypted files. Scales automatically with usage.
Enigma Vault API
File encryption, card tokenization, and presigned URL generation powered by the same API available to developers.
Let's Talk Security
Have questions about Enigma Vault, need a custom plan, or want to see a live demo? Fill out the form and our team will get back to you within one business day.
- (877) 977-2083
-
30 Broad St., Suite 14114
New York, NY 10004